Overview >
Work Plan 2007-08
Mission Statement:
The mission of CCCAOE is to provide leadership for occupational education and economic development professionals involved in workforce development and the enhancement of California's position within a global economy.
Priorities:
1. Cultivate new leadership within CCCAOE and at colleges.
2. Monitor and influence legislation at the state and federal levels.
I. ORGANIZATION INFRASTRUCTURE
GOAL
1: PROVIDE A FORUM FOR DISCUSSION OF ISSUES |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
| 1.Two
conferences annually |
1a.Pre-conference planning session
1b. Develop tentative agenda list by e-mail
1c. Secure site for conference in a timely manner.
1d. Explore conference partnership opportunities |
President-Elect
Executive Secretary
Regional Vice Presidents
Academic Senate Liaison
EWDP Liaison |
On
going
|
| 2.Regular
Regional Meetings |
2a.. E-mail agenda development
2b. Reassess meeting time and methodology for maximized attendance
2c. Share information from CCCAOE Board Mtgs.
|
*Regional
Vice Presidents |
On
going
|
3. Quarterly
Board Meetings Board’s commitment to membership is:
-
To have annual priorities.
-
To have an annual work plan.
-
To inform membership of above.
|
3a.Rely on written Regional reports, Officers reports and Liaison reports
3b. President, Executive Committee and Executive Secretary develop agenda
3c. Review purposes for CCCAOE operation and collaborative building
|
*President
Executive Committee
Executive Secretary
Regional Vice Presidents
Academic Senate Representative
EWDP Liaison
NCWE Liaison |
Review priorities and work plan at each quarterly meeting. |
* Indicates lead person(s)
GOAL 2: PROVIDE FOR AND SUPPORT THE LEADERSHIP OF THE ASSOCIATION |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
| 1.
Recruit and elect board members |
1a.Recruit for presidency at the local level
1b. Invite potential successors to the Board meetings
1c. Follow procedure from bylaws
1d. Assume all duties no later than July 1
1e. Incoming and outgoing Board members attend June Board meeting for transition
|
1a. *Regional Vice Presidents
1b. *CCCAOE Board
1c. *Past President
1c. Executive Secretary
1c. Nominating Committee
1d. & 1e. CCCAOE Board
|
Fall through January annually |
| 2.Encourage college CEO recognition and provision of resources needed for CCCAOE Board members to carry out their responsibilities |
2a.Communicate elected officer responsibilities to colleges
2b. Communicate a “suggested time required” letter to colleges of committee chairs, etc |
*President
|
30 days after election
|
3. Provide
needed staffing for:
-
Executive Secretary
-
Webmaster
- Others as needed
|
|
*President
Regional Vice Presidents
|
Annual Review in June
|
| 4.
Develop annual Priorities and Work Plan |
4a.Determine annual Priorities.
4b. Update Work Plan annually
4c. President facilitates the implementation of the Work Plan
4d. Review the Work Plan at quarterly Board meetings
|
*President
CCCAOE Board |
Develop in June with
quarterly updates
|
* Indicates lead person(s)
GOAL 3: ENSURE FISCAL STABILITY OF ASSOCIATION (AUDITING, TAXES AND MAINTAINING A RESERVE) |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
1.
Responsible administration of association funds
|
1a. Provide for annual audits
1b. Provide quarterly reports
1c. Establish operating and investment accounts
1d. Assure orderly succession of treasurers
1e. Develop policy for determining/utilizing reserve account
|
*Treasurer
CCCAOE Board
|
1a. Annual
1b. On going
1c. On going
1d. On going
1e. Annual
|
| 2.
Develop and implement annual budgets |
2a. Collect dues
2b. Manage resources to implement association’s goal
2c. Prepare balanced budget
|
Executive Secretary
*Treasurer |
2a. Semi-annual
2b. On going
2c. June
|
* Indicates lead person(s)
GOAL 4: LIAISON WITH OTHER ORGANIZATIONS TO MAXIMIZE OPPORTUNITIES FOR MEMBERS |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
1.
Develop formal and informal lines of communication with other organizations
|
1a. Establish links on web page
1b. Review and revise newsletter for more effective internal and external communication
1c. Promote CCCAOE with other organizations
|
1a. Executive Secretary and Webmaster
1b. Executive Secretary and President
1c. CCCAOE Board
|
On
going
|
| 2. Identify potential partners and enhance current partnerships for collaboration |
2a. Search for new partners
2b. Review and revise Board meeting agenda and participation
2c.Link with Academic Senate, NCWE, EDPAC, Career Technical Education (CTE) Task Force, CCCCIO, CCLC, Consultation, Board of Governors, WIB, CWA, CCPRO, Regional Consortia Chairs, statewide advisory committees, economic and workforce development initiatives, and others as identified
2d. Disseminate information through Vice Presidents and website
|
CCCAOE Board
President
2c. President annually appoints |
On
going
|
II. EXTERNAL OPERATIONS/OUTREACH
GOAL 1: ADVOCATE AND PROMOTE THE LEADERSHIP FOR OCCUPATIONAL EDUCATION AND ECONOMIC DEVELOPMENT |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
1. CCCAOE will advocate and promote Occupational Education and Economic Development |
1a.Continue liaison on Statewide committees (i.e. CIO Executive Board and Board of Governors, Career Ladder)
1b. Maintain and expand collaborative efforts with statewide policy agencies (Career Technical Education (CTE) Task Force, EDPAC, EDD)
1c.Identify issues and articulate strategies to the field
1d. Identify pertinent issues for further action |
* President to appoint
Assigned Liaisons |
On
going
|
2. Improve the image/visibility/stability of Career Technical Education (CTE) |
2a.Disseminate CTE research and work with accountability committee
2b.Nominate a second NCWE Representative for representation from the north and south
2c.Market CTE resources by working with the System Office
2d.Produce Op-Ed piece on CTE contributions to local workforce and submit to local newspapers and chamber newsletters.
|
2a. *President
2b. CCCAOE Board in conjunction with NCWE Board
2c. CCCAOE Board
2d. President Elect and Vice Presidents
|
On
going
|
GOAL 2: PROMOTE MEMBER INVOLVEMENT IN THE DEVELOPMENT AND IMPLEMENTATION OF POLICIES |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
| 1.
Inform and educate membership regarding legislative and policy issues |
1a. Monitor and influence legislation at the state and federal levels
1b. Post legislative up-dates and links on the website
1c. Disseminate action-oriented news via the listserv
1d.Encourage members to disseminate information on their own campus
|
CCCAOE Board
Academic Senate Representative
Executive Secretary
CCCAOE Members |
On
going
|
2. . Promote member involvement in the development and implementation of policies |
2a. Monitor pertinent legislation
2b. Provide input on and develop, as appropriate, legislative positions
2c.Provide specific information and examples on how members can become involved in the political process
2d.Include at CCCAOE conferences sessions on current legislation impacting occupational education and economic & workforce development
|
CCCAOE Board
Specific 1: Past President will provide a proposal for a Sacramento legislative liaison at the October 2007 Board Meeting.
Specific 2: Board will define/formalize legislative advocacy process from Sacramento to the local VP level |
On going
Specific 1 & 2: October 2007
|
GOAL 3: ESTABLISH EFFECTIVE COMMUNICATION STRATEGIES FOR CCCAOE |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
| 1.Educate the community college system regarding the role of CCCAOE as promoter of Occupational Education and Economic Development |
1a. Promote CCCAOE activities
1b. Attend Board of Governors meetings, as appropriate/necessary. |
1a.
CCAOE Board
1b. President assigns |
On
going
|
| 2.
Expand utilization of the website |
2a. Identify additional information of interest to CCCAOE members
2b. Determine key contacts to obtain information
2c. Obtain and post information |
2a. Website oversight workgroup (Executive Secretary, Board member, appointed non-Board CCCAOE member)
2b. Website oversight workgroup
2c. Executive Secretary & webmaster |
On going – with monthly review via conference phone call
|
| 3.
Maintain relevant and current content at the CCCAOE website |
3a. Regularly review website content
3b. Conduct conference phone call
3c. Initiate needed changes
3d. Assign monthly Splash Page Updates
|
3a. Website Review Committee
3b. Website Review Committee
3c. Website Review Committee
3d. CCCAOE Board
|
Via periodic conference phone calls |
III GROWTH AND DEVELOPMENT
GOAL 1: STIMULATE INNOVATION AND RESPONSIVENESS IN DEVELOPMENT AND DELIVERY OF PROGRAMS AND SERVICES
|
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
1.Schedule conference breakout sessions to showcase innovative programs and services
|
1a. Emphasize basic skills as conference theme
1b. Research CCCAOE sponsoring “Breaking Through Project” type project in CA
1c.AB900 – CCCAOE work with System Office to guide project with CDC on expanding inmate/parole education
1d.Work with Conference Chair to insure presentation of other innovative programs
|
1a. *President-Elect
1b. *President
1c. CCCAOE Board
1d. CCCAOE Board |
On
going
|
2.Share information from regular regional meetings
|
2. Encourage timely updating of Regional Consortium links to website
|
*Regional Vice Presidents
Executive Secretary and Webmaster
|
On
going
|
| 3.Locate and link with existing research websites |
3. Review and disseminate current research and best practices though the organization’s communication channels as deemed appropriate by the President in consultation with the Executive Committee |
President |
On
going
|
* Indicates lead person(s)
GOAL 2: PROVIDE FOR AND SUPPORT THE DEVELOPMENT OF LEADERSHIP WITHIN THE ASSOCIATION |
OBJECTIVES |
ACTIVITIES |
PERSON(S)
RESPONSIBLE |
TIMELINE |
| 1.Increase participation in CCCAOE of under-represented populations |
1a.Recruit under-represented populations to become members
1b.Recruit under-represented members to serve in leadership positions
|
CCCAOE Board |
On
going
|
| 2.. Continue activities that develop and recognize Occupational Education and Economic Development |
2a.Provide comprehensive breakouts for leadership development at Fall and Spring conferences
2b.Coordinate occupational leadership workshops with Academic Senate
|
President-Elect |
On
going
|
| 3. Develop, administer, evaluate awards process |
3a. Appoint co-chairs for Awards Committee
3b. Develop criteria for awards
3c. Select the awardees
3d. Present awards at Spring Conference
|
3a. President
3b. CCCAOE Board
3c. Board Awards Subcommittee
3d. Committee Co-chairs
|
Yearly
|
| 4. Provide opportunity for occupational education training |
4a. Provide complimentary one-year membership in CCCAOE for Academic Senate Vocational Education Leadership Conference participants
4b.Provide information to Academic Senate Vocational Education Leadership Conference about CCCAOE, its conferences, Regional Consortia, and leadership opportunities in occupational education.
4c.Participate at Academic Senate bi-yearly Plenary Sessions when possible
4d.Request Academic Senate participation in CCCAOE conferences when applicable
|
CCCAOE Board
Executive Secretary
Academic Senate Representative
|
Yearly
|
| 5.Recruit
new members to CCCAOE |
5a. Develop formal internships for Board participation and training of new deans
5b.Educate and inform potential new members regarding CCCAOE
5c. Provide new member packet at conference
|
CCCAOE Board
CCCAOE Members |
On
going
|
* Indicates lead person(s)
ADDENDUM TO WORK PLAN
2005-06 Liaison Assignments
| COMMITTEE/ORGANIZATION
|
RESPONSIBLE
OFFICER |
| Chief Instructional
Officers |
Mollie Smith |
| Academic Senate |
Jane Patton |
| Consultation/CTE |
Mollie Smith, Gary Mendenhall |
| Economic
Development Program Advisory Committee, (EDPAC) |
Wilma Owens |
| Economic
and Workforce Development (EWD) Program Liaison |
Bob Cumming |
| Career Ladders
Project |
|
| National
Council on Workforce Education (NCWE) |
Nick Kremer from NCWE; Ray Geary CCCAOE backup to NCWE |
| Community
College League of California (CCLC) |
Hazel Hill |
| California
Community College Chancellor’s Office (CCCCO) |
José Millan |
| CCCAOE Awards
Committee |
Erika Endrijonas, Queen Hamilton, Ray Geary |
| California
Workforce Investment Board (CWIB) |
Lynn Shaw |
| Research & Accountability Task Force |
Mollie Smith |
| Regional
Consortia Chairs |
Gary Mendenhall |
| System Advisory Committee on Curriculum (SACC) |
Erika Endrijonas |
| MONTH |
RESPONSIBLE
OFFICER |
| July |
President – Mollie Smith |
| August |
Chancellor’s Office – José Millan/Ron Selge |
| September |
President-Elect – Kim Schenk |
| October |
Desert Region VP – Queen Hamilton |
| November |
South Central VP – Erika Endrijonas |
| December |
Central VP –
Gary Mendenhall |
| January |
LA/Orange County Region VP – Lynn Shaw |
| February
(Conference Preview) |
President-Elect – Kim Schenk |
| March |
San Francisco/Bay Region VP – Stephanie Thompson |
| April (Awards/New
Board) |
Past President – Lin Marelick |
| May |
North/Far North Region VP – Ray Geary |
| June |
San Diego/Imperial VP – Richard Bettendorf |
|
