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CCCAOE
Board Meeting Minutes June 9 & 10, 2009
CCCAOE
BOARD Meeting Minutes for July 9th, 2009 Radisson Inn Sacramento, CA
CCCAOE Strategic Planning - Board Meeting Minutes for July 10th, 2009 Sacramento, CA
CCCAOE
BOARD OFMeeting - Sir Francis Drake Hotel
March 10-13, 2009
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CALIFORNIA COMMUNITY COLLEGE ASSOCIATION FOR
OCCUPATIONAL EDUCATION (CCCAOE)
Board Meeting
Board Meeting Minutes
June 9 & 10, 2009
June 9th
CCCAOE Board Members Present::
Dick Bettendorf, Sid Burks, Paul Creason, Karen Du Bois, Jeff Cummings, Erika Endrijonas, Tricia Evans, Queen Hamilton, Hazel Hill, John Means, Kim Schenk, Lynn Shaw, Mollie Smith, Stephanie Thompson.
Board Members Absent: Fred Allen, Marilyn Behringer, Raine Hambly, Tim Woods
Representatives Present: Dan Crump, Academic Senate; Lyla Eddington, Regional Consortia Chairs; Bob Cumming, EWD; Ron Selge, Dean CTE (for Jose Millan)
CCCAOE Staff present: Bobbie Edgin, Executive Secretary
June 10th
CCCAOE Board Members present: Dick Bettendorf, Sid Burks, Paul Creason, Dan Crump (for Dianna Chiabotti), Karen Du Bois, Bob Cumming (for Elaine Gaetner) , Jeff Cummings, Lyla Eddington, Erika Endrijonas, Tricia Evans, Raine Hambly, Hazel Hill, John Means, Kim Schenk, Lynn Shaw, Mollie Smith, Stephanie Thompson
Board Members Absent: Fred Allen, Marilyn Behringer, Tim Woods
Representatives Present: Dan Crump, Academic Senate; Lyla Eddington, Regional Consortia Chairs; Bob Cumming, EWD
Legislative Advocate Present: Jonathan Lightman, FACCC
CCCAOE Staff present: Bobbie Edgin, Executive Secretary
Agenda Items |
Action/Person Responsible |
Meeting called to order by President Kim Schenk at 9:36 AM. New board members were welcomed; all present conducted self-introductions. |
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Review Agenda |
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Review Board Roster |
All – changes to Bobbie Edgin |
Minutes – March 2009 Board Meeting approved as presented |
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Old Business & Review of Action Items |
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Election Results (Central) John Means was elected to replace Hazel Hill as VP-Central Region, Hazel Hill assumes President-Elect. |
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Legislative Activities/Legislation Update Web page on FACCC’s website for CCCAOE listing pertinent legislative issues (handout distributed summarizing bills to facilitate discussion.) CCCAOE has written letters to elected representatives to support legislation of importance to CCCAOE with assistance from Jonathan Lightman/Andrea York. Role of legislative advocate: comments from board, from field, from every conference evaluations are all highly positive and see this legislative liaison as all-important/critical to CCCAOE and CTE advocacy statewide. Financial planning for the long-term should include professional fees for FACCC consultation. CTE via CCCAOE testified in Sacramento for recent legislative budget hearings. Local offices of committee members were visited/contacted. With adequate funding, continue contract for 2009-10 with contract for legislative advocate representation FACCC/Jonathan Lightman. |
Members are encouraged to work with Regional Consortia on contacting legislators, a recommended process is in progress. |
Partnering with CCLC – At the CCLC Fall 09 conference CCCAOE will sponsor three CTE break outs on partnerships including WIBs, Tech Prep and industry partners. |
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CCCAOE Expense Claims for board members attending meetings or representing the CCCOAE board guidelines draft was distributed for discussion and input. Policy will be further reviewed in October. |
October review of Board policy on reimbursement. |
Interim “Green” Meetings – In-between face-to-face meetings (conferences/board meetings), various small groups of Board members have had some conference calls/will schedule more (CCC Confer) on a regular basis to communicate updates on CTE green training/issues. Use of technology (Google documents, other) will be explored. Potential CCCAOE name change - Input from VPs/suggestions were received and discussed. There are many considerations with name change. First availability for change will be when full membership next votes. Later information from Lightman stated that CCCAOE cannot change its name if it wants to continue the California Community College identity because we were ‘”grandfathered” in when legislation changed for organizations to include CCC as part of an association’s name – it is no longer possible to use the words or acronym. |
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VPs will send emails/make agenda item at regional meetings to solicit input on potential CCCAOE name change. A subcommittee of John Means, Erika Endrijonas and Stephanie Thompson will gather suggestions and bring to board. |
Executive Secretary’s Report
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Regional VPs take polls and assist with forecasts on numbers for Fall 09. All, report in to VPs. |
New Business |
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CCCAOE Membership vs. Conference Attendance |
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CWA/CCCAOE Collaboration/Project - A grant (EWD) was awarded by the CCCCO to support collaboration project between CWE-CCCAOE with Cabrillo College as fiscal agent. The project is to provide technical support to the field in working with WIBs. The work plan will be distributed. CCCAOE is represented on steering committee. Information meeting June 29, 10:30 AM -3:00 PM meeting, Preservation Park, Oakland. |
Reminder: EWD CWA-CCCAOE grant project information meeting June 29, 10:30 AM -3:00 PM, Preservation Park, Oakland. Work plan will be distributed via email by Kim Schenk. |
Awards 2010 Co-Chairs Selected to replace Queen Hamilton/Fred Allen are Sid Burks and Karen Dubois. |
Sid Burks Karen Dubois will serve on the Spring 2010 conference awards committee. |
Conference Vendors – CCCAOE will explore including vendors at future conferences. EWD has had success with vendors/conference sponsors. Scott Hammer has experience with the process. |
Jeff Cummings will follow up with Scott Hammer, et al re:vendors. Bobbie Edgin will check with hotels re vendor set ups. |
EWD/CCCAOE Co-conference proposal Consolidation of conference schedule and collaboration may be possible, advised, for Spring 2011. |
Jeff Cummings will follow up with EWD re: Spring 2011 conference collaboration |
Proposal for Fall Pre-con meeting – Chancellor’s Office SB 70/Statewide Articulation – Potential meetings by invitation for the 52 SB-70 funded community collaboratives prior to Fall 09 conference will be held. Possible break-out session held. |
Ron Selge will follow-up with Bobbie Edgin and Hazel Hill as to specifics on SB 70 community collaboratives meeting prior to Fall 09 conference. |
AB 2648 - A piece of legislation to look at multiple pathways (K-12-community colleges); a webinar (over 200 participants) was held; a kick-off meeting was also. “Connect Ed” speaks to CTE and gen ed (A-G requirements); WestED is conducting a feasibility study. |
www.schoolsmovingup.net is site for information on a feasibility study on “multiple pathways.” A sub-committee; Ron Selge, Kim Schenk, Mollie Smith, will develop bullet points for VPs to take to regions – the field will post comments on the (above) website. |
CCCAOE Strategic Planning Summer 09 -- Planning a retreat (July 09) to examine existing strategic plan vs. input gathered at CCCAOE Spring 09 conference, emerging issues to be addressed, fiscal issues, input from members. |
A strategic planning meeting will be held in Sacto, July 9-10, 2009. |
Minimum Qualifications for CTE instructors – Academic
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Send statistical/anecdotal Input re: impact of min quals issue to Dan Crump-Academic Senate re: Fall vote. CTE faculty/deans to articulate position on the issue to campus A.S. President or voting delegate. |
By-Law change re: Ad Hoc Committees Legislative – Change name to advocacy committee, make it a standing vs. ad hoc committee composed of the three CCCAOE presidents (current, past, president-elect.) |
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Fall 2009 CCCAOE Conference Planning: Twenty-three proposals for presentations were received. Members reviewed proposals for theme, content and scheduling. More time needed for regional meetings (Thursday afternoon.) Suggest expanding general business meeting to gather regional feedback. Chancellor’s office update for Friday morning. End by noon. Speakers: Opening welcome by Long Beach College President or representative. Keynote suggestions: Hilda Solis or Dr. Martha Kanter. President’s Reception possibly sponsored by vendor, live music from LBCC. Thursday evening free to explore Long Beach with info from tourism office. Feature Jet Blue which flies into LB airport,? There’s a MetroLink stop at hotel. Photographers and A/V assistance for presenters/keynoters named. Postcards will be mailed out/distributed. |
Fall 2009 conference committee: President-elect Hazel Hiill, Lynn Shaw, Tim Woods Action by/assignments to individuals on conference committee were made. Photographers- Paul Creason/Tricia Evans |
Representative/Liaison Reports |
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CCCCO/System Office – Verbal report – Ron Selge |
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Schenk |
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Cumming |
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Crump |
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Schenk |
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Eddington |
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Schenk/Hill |
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Endrijonas |
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Smith |
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Thompson/Kremer |
Vice Presidents-Region Reports |
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Cummings |
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Thompson/Woods |
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Hill |
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Endrijonas/Du Bois |
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Creason |
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Hamilton/Burks |
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Allen |
Legislative Advocacy An in-depth summary of what is happening in Sacto right now was delivered. He reports $24b is the final number (as of today) of the shortfall for California. The age-old issue is cuts vs. higher taxes. The numerous community college funding issues legislature (regulatory relief, phys ed, enrollment caps, growth, etc.) being examined (with hearings) in the are complicated by any measure. CCCAOE needs a presence in Sacto, and board member training. |
Board members are urged to call their local legislative Sacto offices
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Treasurer’s Report – (handouts) 2008-09 and 2009-10 budgets |
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2009-10 Board Planning
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Send comments to Kim Schenk, Mollie Smith and Bobbie Edgin on proposed by-law changes and work plan modifications by July 1st and they will be addressed during the summer Sacto planning meeting. Reminder: Board meetings Jan 8, June 8-9, 2010. NCWE north–open/Nick Kremer-south |
Unfinished business – Conference location Oct 27-29, 2010 Disneyland, Fall 2009 logo selected, add resource room to Fall 09 conference format, Spring Mar 13-16 or 20-23, 2011 in Sacramento, consider changing days of week to accommodate legislative advocacy training and visits. Lynn Shaw will be check signer in the South to replace Tricia Evans. |
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Meeting adjourned at 3:05 pm M/S/A Cummings/Shaw |
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NEXT CCCAOE BOARD MEETING PRE- AND POST-FALL CONFERENCE
TUESDAY, Oct 27 and FRIDAY, Oct 30, 2009
Renaissance Hotel, Long Beach
CCCAOE Strategic Planning - Board Meeting
Minutes for July 9th, 2009
Radisson Inn
500 Leisure Lane
Sacramento, CA
Click here for the pdf format pdf 17 KB
Present: Kim Schenk, Dr. Hazel Hill, Mollie R. Smith, Sid Burks, Jeff Cummings, Bobbie Edgin, Dr. Lynn Shaw, Dr. Tim Woods, and Jonathan Lightman.
Meeting began: 1:00 pm
- Budget
- Short Budget & Detailed budget distributed.
- The board discussed year end budget activity. There was a question as to what “other income” line item referred for income source. Bobbie had mentioned that the amount may be related to past due fees. The larger to do item that came from this discussion was the need for the board to define a chart of accounts.
- Operations actually made $1,549 over the original budget due to increased conference registrations.
- The consortia line item refers to monies that regional consortia provide CCCAOE. The base rate contribution is $1,000. Some Regions contribute $2,000. Professional development related to the conference.
- Discussion on Pre-Conference challenges raised the need for an MOU.
- Hazel moved to approve the 08/09 Budget report. Mollie seconded. Favor: 6 ; Opposed: 0; Abstain: 0.
- Treasurer has submitted resignation letter, which was accepted by the President. Paul Creson has been appointed by the President to serve for a one-year term. Hazel moved that Paul Creson will serve as Acting Treasurer 09-10. Election will be held in Spring 10. Favor: 6; Opposed: 0; Abstain: 0. The functions and authority of the position shall carry forward with this appointment.
- New budget was based upon an assumption of a potential decline in attendance to 175 attendees. The group discussed the importance in bringing forth Perkins related sessions. In addition, the conference theme which includes partnering with Workforce Investment Boards (WIBs) in ARRA planning and implementation led to the suggestion that WIBs may be interested in sponsoring some of the costs for conference fees for their local community colleges.
- Proposed 09/10 budget focused on the Fall conference. The budget will be revised based upon discussion and then will be revisited in October.
- Membership Strategy
- The creation of a paragraph defining what “membership” means. (i.e., clarification who can vote for officers, who cannot).
- CCCAOE evolution from professional development to advocacy.
- Key priorities:
- Define membership and by laws composition
- Strategies to advise/educate folks about their membership
- Tag line – integrating in all communications. Branding the organization.
- Business meeting becomes an opportunity to provide a new member orientation.
- Recognize first-time members and possibly 10 and 5 year members.
- Core issues
- Advocacy
- Balloting
- Transparency
- Means of collection
- Impact of the current economic situation
- Creation of a tag line – i.e., “Providing the voice for CTE…” Or, “Promoting community colleges through career technical education, economic workforce development and basic skills”. A clear tag line would help clarify vision and value of CCCAOE membership.
- We need to work to show the value that CCCAOE advocacy brings. Value was seen in the conference. The legislative advocacy is important for some, but not necessarily all members.
- It was proposed that we do more work with the regional consortia chairs the benefits of membership and participation with CCCAOE.
- By-laws
- The word “occupational education” has been replaced by CTE.
- Current law disallows the use of CCC in new entity names.
- The advocacy agenda was integrated into every area.
- Mission Statement
- New language for the mission statement was discussed. The mission of CCCAOE is to provide....
- Membership - Article IV
- The following items were discussed
- membership definition
- institutional category added
- Dues
- Governance article needs to be added
- Mollie and Jonathan shall work on a revised proposed draft for the by-laws and will share with the group by middle to late August.
Meeting adjourned: 5:00 p.m.
Minutes taken by Timothy Woods, VP-SF Bay Region
CCCAOE Strategic Planning - Board Meeting
Minutes for July 10th, 2009
Radisson Inn
500 Leisure Lane
Sacramento, CA
Click here for the pdf format pdf 24 KB
Present: Kim Schenk, Dr. Hazel Hill, Mollie R. Smith, Sid Burks, Jeff Cummings, Bobbie Edgin, Dr. Lynn Shaw, Dr. Tim Woods, Jonathan Lightman, and John Means.
Meeting began: 8:45 am
- Recap – July 9th meeting
- By-laws
- Streamlining the by-laws is a good direction to reduce liability for the organization, while also adding clarity.
- The creation of a Policy & Procedures manual was suggested.
- Membership Discussion
- Benefits
- Professional development
- Leadership training
- Advocacy
- Networking
- Access to information, re: CTE/EWD
- On-going communication
- What are the on-going tangible benefits?
- Strength in unity
- Discounts for future conferences
- Dues structure
- Opt-out option on conference registration.
- Follow-up communication with those who opt-out to solicit applying for membership.
- Website
- Include a paragraph that defines membership along with a listing of benefits.
- Include an “opt-out” selection on the online conference registration form.
- Strategic Planning
- Where does CCCAOE sit in advocating for change?
- Communication with regional consortia
- Connecting specific issues with where we ant to be in three years.
- What are the forces that we can and cannot influence?
- SWOT Analysis on CCCAOE
- Strengths (* - strongest) Best and only source of information and professional development focused on CTE.
- Image
- Legislative advocacy
- Information Analysis
- Independence
- *Quality of professional development
- *Conferences
- Established
- Focus on CTE
- Quality of leadership
- Source of Innovation
- Knowledge base
- Weaknesses -
- *Single source of income (conferences)
- Minimal membership when compared to the greater CTE population
- Succession planning
- Don’t engage new members
- Perception
- As an Administrator’s group
- As a CTE only group
- The organization’ title
- Organizational structure
- Not sufficiently inclusive
- Not built for growth
- Volunteer organization
- Lack of communication with membership – outside of the conference.
- *Lack of Clarity of…
- Roles
- Leadership
- With regional consortia
- Diversity
- Website
- *Connection/communication with the constituents
- Opportunities
- *Improved CTE Delivery
- *Strengthening/Empowering/Growing membership
- *Finding new diverse streams of funding
- Stronger collaborations
- EWD
- Basic Skills
- Heightened focus on CTE/EWD
- Horizontal integration w/ Chancellor’s office / CC League
- Increased Federal presence
- Improve the functionality of the K-16 CTE system
- Threats
- *Fiscal
- Economy
- Budget
- *Meeting constituent/member needs for the next decade
- *Government Policy and Structure
- Pipeline of CTE professionals/leaders
- People entering the field
- Attracting diversity in CTE
- Constituent needs
- Competition
- WIBs
- Perspectives/Perception associated with CTE
- New Governor / Government Composition & Structure
- External relationships
- Non profits
- Industry
- Top 3 CCCAOE accomplishments for the past year
- Conferences
- Leadership
- Positive influence on state budget
- Goals
- Minimum 3 years – Maximum 5 years
- Diversify our funding stream
- Membership
- Diversify
- Define
- Expand Membership
- Develop Membership communication strategy
- Expand website
- Develop legislative priorities
- Bring in EWD
- Offer relevant conferences
- Structural issues
- sustainability
- move from ad hoc toward methodical
- Development of infrastructural continuity
- Communication
- vertical integration
- horizontal integration
- Annual planning summit – March 2010
- Secretary Contract
- It was confirmed that the secretary has a contract for the year, dollar amount to be determined.
6 months |
1 year |
3-5 years |
1) Create a membership committee (Karen & Lynn) |
1) Annual planning summit |
1) Triple Membership (Marilyn & Karen) |
Meeting Adjourned: 4:00 pm
Minutes taken by Timothy Woods, VP-SFBay Region

